Effective Date: May 2, 2024
The tick@lab User Group Meeting – Europe (“UGM”) is organized by:
a-tune software AG
Julius-Reiber-Strasse 15
64293 Darmstadt
Germany
(“a-tune”)
P: +49 6151 95131 0
E: a-tune events, for data privacy inquiries: a-tune data privacy
The participation in the UGM is subject to the contractual terms as laid out in this terms. By registering and participating in the UGM, participants agree to these terms and conditions.
Registrations for the UGM can be made by registering via our event page on connfair: EU UGM 2024 Registration
To organize the event, we use the event platform of the service provider Connfair GmbH (“Connfair”), which is bound by our instructions. For this purpose, Connfair provides us with the website https://connfair.events/y00t0i. Insofar as Connfair has access to your personal data, the service provider acts as a processor within the meaning of Art. 28 GDPR for us and on our behalf. The contact details of the service provider bound by instructions are as follows:
Connfair GmbH
Brunnenweg 15
64331 Weiterstadt
Germany
P: +49 6150 972 910
E: info@connfair.com
According to Art. 13 GDPR and §§32 BDSG, we hereby inform you how we process your personal data in this context.
We process personal data of participants if this data is required for the registration and execution of the contract.
We process personal data for one or more of the following purposes:
The processing of personal data is based on the following legal bases:
To process all registrations for participation in the UGM, a-tune requires the following data:
All data received by a-tune will be solely used to process registrations and provide participants with all information related to the UGM. We only store your personal data for as long as is necessary to achieve the respective processing purpose. Data may also be stored if this has been provided for by the European or national legislator in regulations, laws or other provisions to which the controller is subject.
Besides the aformentioned processor, a-tune does not transfer any data to third-parties or third-countries.
To learn more how our partner connfair processes your data, please visit the Connfair Privacy Policy. a-tune has signed a DPA with Connfair to comply with the GDPR and ensure the safety of your data.
Together with our partner connfair, we offer the opportunity to select between different payment options, such as e.g. credit card, bank transfer, by invoice… The payment of ticket prices is processed via payment service providers.
Depending on the payment method you choose, the respective payment service provider is solely responsible for collecting and processing your contract and payment data. We only transfer personal data to third parties if this is necessary in the context of contract processing, for example to the credit institution commissioned to process the payment. Any further transmission of data will not take place or will only take place if you have expressly consented to the transmission (Art. 6 para. 1 lit. a GDPR).
We only store your personal data for as long as is necessary to achieve the respective processing purpose. Data may also be stored if this has been provided for by the European or national legislator in regulations, laws or other provisions to which the controller is subject (e.g. tax law, commercial law, anti-money laundering).
The basis for data processing is Art. 6 para. 1 lit. b GDPR, which allows the processing of data to fulfill a contract or to carry out pre-contractual measures. You are neither contractually nor legally obliged to provide the relevant data. However, if you do not provide the data, you may not be able to conclude a contract with us (e.g. ticket purchase). For further information please visit the Connfair Privacy Policy.
In order to show you the event location and to enable route planning, for example for the purpose of facilitating possible arrivals and departures, the event website may offer you the option of using Google Maps. For further information please visit the Connfair Privacy Policy.
According to the GDPR you have the following rights:
For further information please visit the a-tune Data Privacy Statement.
entplexit GmbH
Koelner Str. 12
65760 Eschborn
You can reach our data protection officer by contacting us via email at a-tune data privacy or by sending us a letter addressed to “Data Protection Officer”.
The Welcome Reception is included in the conference fee and will take place on the first evening of the UGM. The Welcome Reception provides participants with the opportunity to meet a-tune members and other UGM participants in a convivial atmosphere. Further details will be provided in a timely manner.
a-tune has reserved a room contingent (either for 2 nights or for 1 night) at the:
Welcome Hotel
Karolinenplatz 4
64289 Darmstadt
phone: +49 6151 3914 – 0
e-mail: dar.reservierung(at)welcome-hotels.com
Delegates can book their accommodation directly at the hotel via the Welcome Hotel Booking Page (the agreed promotion code will automatically be applied), e-mail or phone. When booking by e-mail or phone, please provide the code “EU UGM 2024”
Room costs: 149 EUR per night incl. breakfast.
The prices stated are inclusive of the applicable statutory sales tax. All costs (incl. additional costs such as use of the Mini Bar, Parking at the hotel…) will be charged directly to named delegates at check out.
Additional nights at the conference hotel can be booked upon request and are subject to availability. Different rates provided by the hotel may apply.
Registrations can be cancelled on the following terms:
Replacement participants can be designated in writing up to 2 working days prior to the UGM at no additional cost. After the specified date, an administration fee of 25 EUR per replacement applies.