Effective Date: March 24, 2025
The tick@lab UK User Group Gathering (“UKUGG”) is organized by:
a-tune software AG
Julius-Reiber-Strasse 15
64293 Darmstadt
Germany
(“a-tune”)
P: +49 6151 95131 0
E: a-tune events, for data privacy inquiries: a-tune data privacy
The participation in the UKUGG is subject to the contractual terms as laid out in this terms. By registering and participating in the UKUGG, participants agree to these terms and conditions.
Registrations for the UKUGG can be made by registering via our event page on eventbrite: LINK
To organize the event, we use the event platform of the service provider Evenbrite, Inc. (“Eventbrite”), which is bound by our instructions. For this purpose, Eventbrite provides us with the website LINK-Eventpage. Insofar as Eventbrite has access to your personal data, the service provider acts as a processor within the meaning of Art. 28 GDPR for us and on our behalf. The contact details of the service provider bound by instructions are as follows:
Eventbrite, Inc.
95 Third Street, 2nd Floor
San Francisco, CA, 94103
USA
www.eventbrite.com
According to Art. 13 GDPR and §§32 BDSG, we hereby inform you how we process your personal data in this context.
We process personal data of participants if this data is required for the registration and execution of the contract.
We process personal data for one or more of the following purposes:
The processing of personal data is based on the following legal bases:
To process all registrations for participation in the UKUGG, a-tune requires the following data:
All data received by a-tune will be solely used to process registrations and provide participants with all information related to the UKUGG. We only store your personal data for as long as is necessary to achieve the respective processing purpose. Data may also be stored if this has been provided for by the European or national legislator in regulations, laws or other provisions to which the controller is subject.
Besides the aformentioned processor, a-tune does not transfer any data to third-parties or third-countries.
To learn more how our partner Eventbrite processes your data, please visit the Eventbrite Legal Terms. a-tune has signed a DPA with Eventbrite to comply with the GDPR and ensure the safety of your data.
Together with our partner Eventbrite, we offer the opportunity to select between different payment options, such as e.g. credit card, by invoice… The payment of ticket prices is processed via payment service providers.
Depending on the payment method you choose, the respective payment service provider is solely responsible for collecting and processing your contract and payment data. We only transfer personal data to third parties if this is necessary in the context of contract processing, for example to the credit institution commissioned to process the payment. Any further transmission of data will not take place or will only take place if you have expressly consented to the transmission (Art. 6 para. 1 lit. a GDPR).
We only store your personal data for as long as is necessary to achieve the respective processing purpose. Data may also be stored if this has been provided for by the European or national legislator in regulations, laws or other provisions to which the controller is subject (e.g. tax law, commercial law, anti-money laundering).
The basis for data processing is Art. 6 para. 1 lit. b GDPR, which allows the processing of data to fulfill a contract or to carry out pre-contractual measures. You are neither contractually nor legally obliged to provide the relevant data. However, if you do not provide the data, you may not be able to conclude a contract with us (e.g. ticket purchase). For further information please visit the Eventbrite Privacy Policy.
In order to show you the event location and to enable route planning, for example for the purpose of facilitating possible arrivals and departures, the event website may offer you the option of using Google Maps. For further information please visit the Eventbrite Privacy Policy.
According to the GDPR you have the following rights:
For further information please visit the a-tune Data Privacy Statement.
Jasmin Muhmentaler-Sturm
Datenbeschuetzerin GmbH
Unterer Sand 9
94209 Regen
You can reach our data protection officer by contacting us via email at a-tune data privacy or by sending us a letter addressed to “Data Protection Officer”.
The evening event is included in the conference fee and will take place on the first evening of the UKUGG. The evening event provides participants with the opportunity to meet a-tune members and other UKUGG participants in a convivial atmosphere. Further details will be provided in a timely manner.
a-tune has reserved a room contingent (either for 2 nights or for 1 night) at the:
ibis Cambridge Central Station
2 Station Square
Cambridge, CB12GA
Delegates can book their accommodation directly at the hotel by e-mail Tiffany Szkornik. Upon booking please provide the code “A-TUNEJUNEGRP”
Room costs: 155 GBP BB per night based on single occupancy.
The prices stated are inclusive of the applicable statutory sales tax. All costs (incl. additional costs such as use of the Mini Bar, Parking at the hotel…) will be charged directly to named delegates at check out.
Additional nights at the conference hotel can be booked upon request and are subject to availability. Different rates provided by the hotel may apply.
Registrations can be cancelled on the following terms:
Replacement participants can be designated in writing up to 2 working days prior to the UKUGG at no additional cost. After the specified date, an administration fee of 25 EUR per replacement applies.